Skip to main content

Emergency Report

The Emergency Report makes it easier to quickly extract the information needed during an emergency: who is present in each area at the moment of generation. The report lists the people based on the areas' current occupancy and groups them by area, with the count of people in each one — useful for presence checks, evacuation, and roll call.

Availability

This resource is provided as a plugin (emergencyreport) and must be installed and enabled by the IONGRADE technical team. Consult support to check compatibility with your version of ACCELERO.

Compatibility

Current plugin version: 1.0.0 — compatible with ACCELERO 2.17.0 or higher.

What the plugin does​

FeatureWhat happens in ACCELERO
Report generationGenerates, on demand, the list of people present in the areas, grouped by area
Grouping by areaPeople are organized by Area, with the total count of people displayed next to each area's name
Filter by configurationThe report considers only the Areas and Categories defined on the customization screen
Background processingGeneration is asynchronous — the report becomes available in the History when finished
Notification on completionThe operator who requested it receives a direct notification with the link to open the report
Grouped and collapsible viewIn the HTML report, each area is a block that can be collapsed/expanded by clicking on the title
Main benefit

In an emergency, it offers in a few clicks the list of who is in each area, without having to build manual queries.

How to generate the report​

Navigation path: side menu > Emergency report (generates the report) and Reports > Emergency report (history)

The Emergency report menu item does not open a form: the click already requests the generation, using the Areas and Categories defined in the configuration (see Configuration). ACCELERO displays the message "Report being generated! Track the status on the History tab." and processes it in the background. When it finishes, you receive a notification with the link to open the report, and the message "Report issued successfully!".

The generated reports are on the Emergency report screen, opened from the Emergency report row in Reports. The screen has only the History tab, where each generation appears with Date, Operator, Records, Size and Status. The Actions button gives access to the result when the status is Ready for viewing.

Emergency report screen with the History tab and one generation ready for viewing

Report content​

The report is presented in HTML, with the title Occupancy report. At the top are the Filters used box (the areas and categories from the configuration) and the Total records. Then comes one block per area, whose title is the area name with the number of people in parentheses, and a table with the columns:

ColumnContent
PeopleName of the person present, with a link to the person's registration
CompaniesCompanies linked to the person
CategoriesCategories of the person
Data source

The report lists the people according to the current occupancy recorded in the areas (the person's pesAreaAtual field). It reflects where each person is at the moment of generation.

Emergency report in HTML with the filters used and the Interna, Portaria Principal, Produção - Linha 1 and Vestiário blocks, each with its people count

Collapsible blocks

In the HTML report, click the title of an area to collapse or expand that area's block. The count next to the title helps quickly estimate the occupancy of each area.

Configuration​

Navigation path: Advanced > System > Customization - Emergency Report

The customization screen (title Occupancy report, Settings tab) defines the scope of the report through two filters. With no selection, each field shows No filters....

Emergency Report customization screen with the Areas and Categories fields filled in and the Back and Save buttons

FieldDescription
AreasMultiple selection of the areas considered in the report. Only people present in the selected areas are listed. With no selection, no area filter is applied
CategoriesMultiple selection of person categories. Only people linked to the selected categories enter the report. With no selection, no category filter is applied
Save to apply

Define the filters and click Save. The report generation always uses the configuration saved on this screen — there are no additional filters at the moment of generation.

Permissions​

Editing the customization configuration requires the Advanced settings permission in the operator's profile (Permissions tab). Operators without this permission can generate the report, but not change the filters.

Permissions tab of the Portaria profile with the Advanced settings row highlighted

Use cases​

Prepare the report for use in emergencies​

  1. Request the installation of the emergencyreport plugin from IONGRADE
  2. In Advanced > System > Customization - Emergency Report, select the relevant Areas (e.g., floors, blocks, evacuation yards)
  3. Optionally, restrict by Categories (e.g., only employees and visitors)
  4. Click Save
  5. Validate by generating a test report through the Emergency report menu and opening the result in Reports > Emergency report

Generate the list during an emergency​

  1. Click the Emergency report menu: generation starts right away and the report is processed in the background
  2. Wait for the completion notification and open the report through the link
  3. Use the blocks by area (with the count) to check presence and support the evacuation

Best practices​

  • Configure the areas in advance: keep the customization up to date so that the report is ready before an emergency, not during one.
  • Reliable occupancy: the report depends on the areas' current occupancy being correct. Ensure that entries and exits are being recorded so that presence reflects reality.
  • Useful categories: restrict by category only if it makes operational sense — a filter that is too broad may hide people who are present, and one that is too restrictive may omit those who need to be evacuated.
  • Train the operators: ensure that more than one operator knows how to generate the report and where to find it in the History.

Troubleshooting​

The report comes empty or incomplete​

Possible causes:

  • Areas or Categories filters too restrictive in the customization
  • Current occupancy of the areas outdated (entries/exits not recorded)

Solution:

  1. Review the filters in Advanced > System > Customization - Emergency Report
  2. Confirm that the expected people have a current area and category compatible with the filters
  3. Check that the accesses are correctly updating the areas' occupancy

The report does not finish​

Possible causes:

  • Failure in the asynchronous background processing

Solution:

  1. Check the History tab for the report status
  2. If the report remains in error, contact IONGRADE support

Integration with other modules​

Areas​

The report is based on the current occupancy of the Areas. Accuracy depends on the correct recording of entries and exits.

People and Categories​

The listed people come from the People registration, and the scope filter uses the Categories configured in the customization.

Reports​

The Emergency Report adds to ACCELERO's other Reports, reusing the same asynchronous generation and history flow.

Next Steps​

  • Areas — Understand how the current occupancy is maintained
  • People — Registration of the people listed in the report
  • Categories — Configure the categories used as a filter
  • Reports — Learn about ACCELERO's other reports