Compliance and Shifts

The compliance page lets OHS and compliance managers review adherence to the regulatory standards shift by shift, worker by worker. This is where you check whether each shift met the requirements of NR-15 and NR-36.

Compliance Page

Summary indicators

The top of the page displays:

Indicator	Description
Compliance sparkline	Compliance trend over the last few days
Shift distribution	Visual bar showing the proportion of compliant shifts, shifts with violations, and pending shifts
Total violations	Count of violations in the selected period, with a breakdown by type

Shift table

The main table lists all shifts with the following columns:

Column	Description
Worker	Name and employee ID
Date	Shift date
Shifts	Number of shifts in the period
Entries	Total entries into cold rooms
Breaks	Breaks taken / breaks required
Violations	Number of violations in the shift
Status	Compliant, Violations, or Pending

Available filters

• Period — select a date range
• Worker — filter by a specific worker
• Status — filter by Compliant, Violations, or Pending
• Violation type — filter by a specific violation type

Compliance status

Status	Color	Meaning
Compliant	Green	All NR-15 and NR-36 rules were met
Violations	Red	One or more violations were recorded
Pending	Gray	Shift still in progress or not consolidated

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Shift detail

When you click a shift in the table, a side panel displays the full details.

Compliant shift

The detail of a compliant shift shows:

1. Summary — total exposure, total breaks, breaks taken/required, shift time
2. Visual timeline — a horizontal representation of the shift with colored blocks:
   • Blue = periods inside the cold room
   • Green = break periods in the recovery area
3. Event list — chronological record of each transition (entry, exit, break start, break end)

Shift with violations

The detail of a shift with violations adds:

1. Violation cards — each violation is shown as a red card with type, description, time, and resolution status
2. Timeline markers — visual indicators at the timeline points where the violations occurred
3. Detailed events — a complete record showing the transitions between zones that led to the violations

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Violation types

The system records 6 violation types:

Type	Description	Trigger	Standard
Continuous Exposure Exceeded	Worker stayed in the cold room beyond the continuous limit	Timer reaches 100%	NR-15 Annex 9
Shift Total Exceeded	Total breaks in the shift below the minimum required by NR-36	Daily consolidation detects insufficiency	NR-36 item 36.7
Insufficient Break	Break in the recovery area shorter than the minimum	Worker leaves recovery before the minimum time	NR-15 / CLT 253
Break Not Taken	Worker returned to the room without a break in the recovery area	Entry without a prior break	NR-15 / CLT 253
Cold Room Signal Lost	Beacon signal lost while the worker was in the room	Beacon with no signal for more than 2 minutes	Operational safety
Blind Spot During Session	Antenna went offline while there were active sessions	Antenna with no heartbeat for more than 2 minutes	Operational safety

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Violation resolution

Violations can be resolved by authorized users. Resolution does not delete the violation — it only marks that it was reviewed and handled.

Who can resolve

• TenantMaster — full access
• TenantAdmin — operational access
• Operator — access limited to assigned sites

How to resolve

1. On the compliance page or in the violation list, click the violation
2. Click Resolve
3. Fill in the resolution note describing the action taken
4. Confirm the resolution

The resolution records:

• Who resolved it (user name)
• When it was resolved (timestamp)
• Note describing the justification or corrective action

info

Resolved violations remain in the history for auditing purposes. The original record is immutable — resolution only adds information, it never modifies or removes the violation record.

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Automatic shift consolidation

When it runs

Shift consolidation runs automatically every day at 02:00 (UTC) via a scheduled process.

What it checks

For each worker who had activity the previous day:

1. Infers the shift boundaries — uses the day's first and last activity, with a 30-minute inactivity timeout to separate shifts
2. Sums the total exposure — total time inside cold rooms during the shift
3. Sums the breaks taken — total time in recovery areas
4. Compares with NR-36 — checks whether the total breaks meet the minimum required for the registered work schedule duration
5. Records violations — if the total breaks are insufficient, records a Shift Total Exceeded violation

Shift inference

When ionguard is not integrated with an electronic time clock, the system infers the shift boundaries:

• Start — time of the day's first cold room activity
• End — time of the last activity + inactivity timeout (default: 30 minutes)
• Shift separation — if there is an inactivity gap greater than the timeout, the system treats it as two distinct shifts

Important

The inference may differ from the worker's actual shift. For greater accuracy, it is recommended to register the correct work schedule for each worker in their profile.