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Getting Started

This guide covers the minimum path to get cold room monitoring up and running. For advanced options, see the Detailed Configuration.

Prerequisites​

Before starting, confirm that:

  • The ION Guard platform is operational (containers running, web access working)
  • The BLE antennas are physically installed in the cold rooms and in the recovery areas
  • The personal beacons are available for assignment to workers
  • The site's zones have already been created on the platform (cold rooms, antechambers, recovery areas)

Step 1: Access the Cold Room module​

Navigation path: Cold Room > Setup

The setup page displays three configuration areas:

  • Zones — the site's cold rooms and recovery areas
  • Workers — worker registration with work schedule and beacon
  • Site defaults — regime template applied to new zones

Setup page: overview of the three configuration areas. The indicators show how many zones are configured and how many workers are registered

Step 2: Configure the zones​

Go to the zone list and configure each one according to its type:

  1. Click on a zone that will be a cold room
  2. Mark it as Cold Room
  3. Enter the declared temperature (e.g.: -22°C)
  4. The system will automatically select the compatible exposure regime
  5. Repeat for all cold rooms

For the areas where workers will take their thermal breaks:

  1. Click on the zone
  2. Mark it as Recovery Area

Zone list: each zone shows its type (Cold Room or Recovery), temperature, and a visual bar of the temperature regime

Important

A zone is either a cold room or a recovery area — never both. The system prevents conflicting configuration.

Step 3: Register workers​

Go to the workers section and register each employee who operates in the cold rooms:

  1. Click on New Worker
  2. Fill in: name, employee ID, department, role
  3. Enter the work schedule (e.g.: 8.8h) — this value is used to calculate the breaks required by NR-36
  4. Save the record

Worker list: name, department, role, work schedule, and beacon status

Step 4: Assign beacons​

Each worker needs an assigned personal beacon in order to be monitored:

  1. Open the worker's profile
  2. In the Assign Beacon section, select an available beacon
  3. Confirm the assignment

Worker profile: registration information and beacon assignment section with assignment history

Tip

Beacon assignment is time-based — you can unassign and reassign beacons at any time. The system keeps the assignment history.

Step 5: Verify monitoring​

Navigation path: Cold Room > Monitor

  1. Verify that the cold rooms appear as cards with temperature
  2. The recovery areas should appear at the bottom
  3. When a worker with a beacon enters a cold room, the timer will start automatically

Monitoring panel in its initial state: empty cold rooms awaiting worker entry

Next steps​